The Spalding Almshouse Charity and Relief in Need Charity are committed to protecting your personal information and being transparent about how we use it.

Who we are

The Spalding Almshouse Charity is an almshouse charity providing housing and support to residents.
The Relief in Need Charity is a charity that provides grants to residents of the local area that are in financial need.

Our registered address is:
Wool Hall Farm
Wykeham
Spalding
Lincolnshire
PE12 6HW

You can contact us at: admin@sthusbands.org or 07534 855519

What information we collect

We may collect and process the following personal information:

• Residents and applicants and any service users: name, contact details, date of birth, financial information, health or support needs (where relevant), any health information the residents choose to provide to Lifeline or the charity to assist in an emergency, next of kin or emergency contact details
• Donors and supporters: name, contact details, donation history
• Website users: basic technical data such as IP address and browser type (via cookies, if used)
• Trustee: name, contact details, date of birth, DBS checks
• Contractor or Service supplier: name, contact details, DBS checks
• Land Tenants: name, contact details

How we use your information

We use personal information to:

• Assess applications for housing
• Manage residencies and support residents
• Assess application for grants
• Process donations and maintain records
• Communicate with residents, services user, donors, contractors and supporters
• Meet legal and regulatory obligations

We will only use your information where we have a lawful basis to do so. The basis we relay on most are:

• contract: where our use of your personal data is necessary for a contract we have with you, or because you have asked us to take specific steps before entering into a contract;
• legal obligation: where our use of your personal data is necessary for us to comply with the law;
• legitimate interests: where our use of your personal data is necessary to pursue our legitimate interests in a way which might reasonably be expected (that is, to pursue our aims of promoting the establishment, continuation and efficiency and effectiveness of almshouses and administering charitable grants), in away which does not materially impact your rights, freedoms or interests.

In a small number of cases, we may also rely on the following legal bases:

• vital interests: where our use of your personal data is necessary to protect your or someone else’s life, typically in an emergency;
• consent: where you have given us clear consent for us to process your personal data for a specific purpose, where another legal basis cannot be used.

In relation to any “special category” personal data or data concerning criminal convictions and offences (such as DBS checks), we rely on different reasons to process your personal data. Most commonly these include that the processing is:

• necessary for carrying out our legal obligations relating to employment law;
• necessary in the substantial public interest, and further conditions are met;
• necessary for the establishment, exercise or defence of legal claims;
• carried out in the course of our legitimate activities and relates solely to our members or former
• members, and personal data is not disclosed outside of the organisation;
• carried out with your explicit consent.

Please note that we may process your personal data without your knowledge or consent, in compliance with the above rules, where this is required or permitted by law.
If you have given your consent for us to process your personal data, you have the right to change your mind at any time and withdraw your consent.

How we store your information

We take appropriate measures to keep your personal data secure. Information is stored securely and accessed only by authorised individuals.
We keep personal data only for as long as necessary for the purposes it was collected or to meet legal
requirements.

Sharing your information

We do not sell your personal data. We may share information with:

• Regulators or authorities where required by law
• Service providers who support our operations (e.g. IT systems)
• Professional advisers (e.g. auditors), where necessary

All third parties are required to respect the security of your data and process it only for specified purposes.

Your rights

You have the right to:

• Access the personal data we hold about you
• Request correction of inaccurate information
• Request deletion of your data (in certain circumstances)
• Object to or restrict how your data is used
• Withdraw consent where applicable

To exercise your rights, please contact us using the details above.

Cookies

Our website may use cookies to improve your browsing experience. You can control cookie settings through your browser.

Changes to this notice

We may update this privacy notice from time to time. Any changes will be posted on this page.

Contact us

If you have any questions about this privacy notice or how we handle your data, please contact:
admin@sthusbands.org or 07534 855519